Board meetings, budgets & reports

# December 3, 2025 HCTDA Board Meeting

Location: Rocky Face Tavern, 180 Golfwatch Rd. Canton, NC 28716

Date & Time: Wednesday, December 3, 2025 at 10 AM

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – November 5, 2025

7. Finance Reports

* October Financial Report – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

8. Old Business

* Round Two FY 25-26 Promotion Grant Application | VOTE

9. New Business

* Calendar Year 2026 Meeting Dates | VOTE

* Improvements to Promotion and Capital Guidelines for FY 26-27 | VOTE

* Proposed FY 26/27 Grant Timeline | VOTE

* Proposed Officers | VOTE

10. Staff Reports/Announcements

* Public Relations Coverage – Amie Diehl

* EA Ignite Conference – Hayley Printz

* NCTIA Tourism Leadership Conference

* Ice Fest Update

* Open Haywood Results

* Holiday Office Closures

* Next TDA Board meeting is January 28, 2026 at 9 AM – Gaines Auditorium

11. Adjournment

12. Ten Minute Media Communication Session

HCTDA Executive Director’s Report

# November 5, 2025 HCTDA Board Meeting

Location: Gaines Auditorium

Date & Time: Wednesday, November 5, 2025 at 10 AM

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – September 24, 2025

7. Finance Reports

* September Financial Report – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

8. Old Business

* Board Term Renewals | VOTE

* Marketing Committee Seat | VOTE

* Finance Policy Revisions | VOTE

9. Staff Reports/Announcements

* Fall Foliage FAM Tour

* SATW Site Visit

* Open Haywood Summary

* Elk Bucks Success

* Ice Fest Update

* Next TDA Board meeting is December 3, 2025 at 10 AM – Springdale Resort

* Adjournment

10. New Business

* [Closed Session] Occupancy Tax Waiver | VOTE

11. Ten Minute Media Communication Session

Directors Report 11.05.2025

# September 24, 2025 HCTDA Board Meeting

Location: Haywood Community College, Hemlock Building, Room #1509

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – August 27, 2025

7. Finance Reports

* August Financial Report – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

8. Old Business

* Church St. Festival Grant Rollover Request | VOTE

9. New Business

* Website Contracts

* Master Services Agreement | VOTE

* Schedule A | VOTE

* Schedule B Authorization | VOTE

* Resolution for Phase 2 Photography & Videography | VOTE

* Capital Grants

* Grant Applications and Details

* Committee Recommendations | VOTE

10. Staff Reports/Announcements

* STS Marketing College Graduation – Amie Newsome

* Visitor Guide Ad Sales

* 2026 Anniversaries and Milestones Needed

* Marketing Committee Openings – deadline 09.30.2025

* Gift of Haywood Seasonal Campaign

* SATW 2026 Annual Convention

* Next TDA Board meeting is November 5, 2025 at 9 AM – Gaines Auditorium

* Adjournment

11. Ten Minute Media Communication Session

HCTDA Executive Director’s Report

# August 27, 2025 HCTDA Board Meeting

Location: Haywood Community College, Hemlock Building, Room #1509

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – June 25, 2025

7. Finance Reports

* June Preliminary Financial Report – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

8. Old Business

9. New Business

* 2026 Visitor Guide Contract | VOTE

10. Staff Reports/Announcements

* Outdoor Writers Association of America Conference

* Community Presentations – Ashley Rice, Amie Newsome

* Ice Fest Award

* Open Haywood Campaign

* Grant Program Update

* New Visit Haywood Video

* Next TDA Board meeting is September 24, 2025 at 9 AM – Hemlock #1509

* Adjournment

11. Ten Minute Media Communication Session

HCTDA Executive Director’s Report

# June 25, 2025 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Public Hearing on FY 2025-2026 Budget Ordinance | VOTE

7. Consent Agenda | VOTE

* Request approval of minutes – May 28, 2025

8. Finance Reports

* May Financial Report – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

9. Old Business

* Year-End Budget Amendments – Administration, Marketing | VOTE

* Grant Extension Request | VOTE

* Grant Guidelines Improvements – Legacy, Promotion | VOTE

10. New Business

* DCI Contract | VOTE

* Our State Contract | VOTE

11. Staff Reports/Announcements

* Ice Fest Weekend Economic Impact

* Annual T-Shirt Contest

* Brand Video & Photo Shoot

* Open Haywood Campaign

* SATW Conference

* Next TDA Board meeting is August 27, 2025 at 9 AM

* Adjournment

12. Ten Minute Media Communication Session

HCTDA Executive Director’s Report

# May 28, 2025 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – April 23, 2025

7. Finance Reports

* April Financial Report – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

8. Old Business

* Budget Amendment – Bank Fees | VOTE

9. New Business

* Budget Forum

* Budget Narrative | VOTE

* Proposed FY 25-26 Budget | VOTE

* Grants – Promotion and Legacy:

* Grant applications and details

* Committee Recommendations | VOTE

* Expedia VRBO Contract | VOTE

* Marketing & Communications Plan | VOTE

* MMGY Scope of Work | VOTE

* Website RFP | VOTE

* Greenway Field Technician Proposal | VOTE

10. Staff Reports/Announcements

* Fat Burger Month Update

* Annual T-Shirt Contest

* Group Press Trip

* Open Haywood Campaign

* Next TDA Board meeting is June 25, 2025 at 9 AM

* Adjournment

11. Ten Minute Media Communication Session

HCTDA Executive Director Report

# April 23, 2025 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – March 27, 2025

7. Finance Reports

* March Financial Report – Kristian Owen

8. Old Business

9. New Business | VOTE

* 2nd Round Grants Timeline

* Capital Budget Amendment

* Gould Killian CPA Group Audit Contract & Engagement Letter

* Haywood County Rec & Parks Grant Extension Request

10. Staff Reports/Announcements

* National Travel & Tourism Week Open House – May 8, 2025, 3-6PM

* Visit NC Conference – Ashley Rock-Rice

* Next TDA Board meeting is May 28, 2025 – at HCC Hemlock #1509

11. Ten Minute Media Communication Session

HCTDA Executive Director Report

# March 27, 2025 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – February 26, 2025

7. Finance Reports

* February Financial Report – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

* Committee Meeting Dates Remainder of 2025 | VOTE

* Lease Extension 2025-2026 | VOTE

* Resolution of Disposition | VOTE

9. New Business

* Product Development Committee Applications | VOTE

* Code of Conduct & Ethics Policy | VOTE

* Conflict of Interest Policy and Annual Statement | VOTE

* Ice Fest Weekend Budget | VOTE

10. Staff Reports/Announcements

* 2024 Annual Report – Corrina Ruffieux

* Destinations International CEO Summit – Corrina Ruffieux

* Visit Haywood T-Shirt Contest – Alycin Ray

* National Travel & Tourism Week Open House May 8, 2025

* Chris Brown, HRMC, presenting at May board meeting

* Next TDA Board meeting is April 23, 2025

* Adjournment

11. Ten Minute Media Communication Session

HCTDA Executive Director’s Report

# February 26, 2025 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Welcome new TDA Board member – Hannah White

3. Introductions

4. Adjustment of Agenda

5. Presentation of Audit – Travis Keever, Gould Killian (virtual) | VOTE to Accept

6. Public Comment Session (12 minutes total, limit 3 minutes per person)

7. Board Comments

8. Consent Agenda | VOTE

* Request approval of minutes – January 22, 2025

9. Finance Reports

* January Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

10. Old Business

* TDA Board Meeting Date March | VOTE

* TDA Board Meeting Dates 2025 | VOTE

11. New Business

* Resolution of Disposition | VOTE

* FY 2025-2026 Grant Guidelines | VOTE

* Legacy Event Sponsorship

* Tourism Promotion

* Tourism Capital

* Product Development Committee makeup review | VOTE

12. Staff Reports/Announcements

* IMM and DI updates – Amie Newsome

* 2025 Visitor Guides – Ashley Rice

* Spring Advertising – Ashley Rice

* Ice Fest Weekend Recap

* Fat Burger Month

* Next TDA Board meeting is March 27, 2025

* Adjournment

13. Ten Minute Media Communication Session

HCTDA Executive Director’s Report

# January 22, 2025 HCTDA Board Meeting

Location: 91 North Lakeshore Drive, Lake Junaluska, NC 28745

Date & Time: Wednesday, January 22, 2025 at 9 AM

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions – Welcome New Board Member Terry Spalding

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – December 4, 2024

7. Finance Reports

* December Financial Report – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

8. Old Business

* Board Meeting Schedule 2025 | VOTE

9. New Business

* Audit Update – Travis Keever, Gould Killian CPA Group

* Budget Amendments

* Capital Budget Amendment | VOTE

* Marketing Budget Amendment | VOTE

* Financial Policy Revisions | VOTE

* One-Time Special Project Grant Request – Maggie Valley Chamber | VOTE

10. Staff Reports/Announcements

* Visit NC 365 Conference

* Ice Fest Weekend Update – Jan. 24-26, 2025

* 2025 Visitor Guide Distribution

* Next TDA Board Meeting: February 26, 2025 at 9 AM – HCC Hemlock #1509

11. Adjournment

12. Ten Minute Media Communication Session

HCTDA Executive Director's Report

# December 4, 2024 HCTDA Board Meeting

Location: Springdale Golf Resort

Date & Time: Wednesday, December 4, 2024 at 9 AM

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – September 25, 2024 and November 6, 2024

7. Finance Reports

* September and October Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

* Correct financial allocation on Waynesville Ice Fest 1% spending (from budget amendment approved August 28, 2024)

9. New Business

* Budget amendment for 3% promo grant (studio tour) | VOTE

* Marketing Committee Applications | VOTE

* Recommend renewing terms for Board Members January 2025 to December 2027 | VOTE

* Jim Owens, Angie Frisbee and Chad King

* Contracts for video and photography: Video, Photo, & Music | VOTE

* Budget amendment for video and photography | VOTE

* Vote on Master Plan adoption | VOTE

* Interim Recovery Plan update

10. Staff Reports/Announcements

* Administrative Professionals Conference – Hayley

* Visit NC Press Trip – Amie

* Gift of Haywood updates

* Small Business Recovery Grants update

* Ice Festival Weekend updates

* Next TDA Board meeting is January 22, 2025

* Thank Kelsie for her service

* Adjournment

11. Ten Minute Media Communication Session

HCTDA Director’s Report December 4, 2024

# November 6, 2024 HCTDA Special Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Purpose of Special Meeting – To discuss action items related to Hurricane Helene

3. Introductions

4. Adjustment of Agenda

5. Public Comment Session (12 minutes total, limit 3 minutes per person)

6. Board Comments

7. Hurricane Helene Recovery Response Initiatives

* Weekly messaging to visitors and partners in collaboration with County leaders

* Overall Destination Information website: VisitHaywood.com/alerts

* List of Open & Closed Businesses: VisitHaywood.com/helene

* List of Businesses with Online Stores: VisitHaywood.com/gifthaywood

* Information about recovery resources for partners: HaywoodTDA.com/helene-assistance/

* Visit NC Southwestern NC Mountain Campaign

* Driving Maps to visitors and for partners

* Small Business Survey

* FEMA – Transitional Sheltering Assistance (TSA) outreach

* Gift of Haywood

8. New Business

* FY 2024-2025 revised revenue forecast and budget amendment | VOTE

* Grant reimbursement request from HCAC for event cancelled due to Helene | VOTE

* Budget Adjustment for Ice Festival Weekend | VOTE

* Proposed Small Business Recovery Grant program

* Partnership with Haywood Advancement Foundation, required Memorandum of Understanding | VOTE

* TDA appointed Grant Members | VOTE

* Fiscal support of Grant program & associated Budget Amendment | VOTE

* Budget Amendment for Gift of Haywood & additional donations | VOTE

9. Adjournment – Next TDA Board meeting is December 4, 2024 at Springdale Resort

HCTDA Director’s Report November 6, 2024

# September 25, 2024 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – August 28, 2024

7. Finance Reports

* July Financial Report & August Financial Report – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

* Bylaws Update | VOTE

9. New Business

* Pigeon River Plan | VOTE to Support

* Community Change Grant Presentation & Letter of Support | VOTE to Approve

10. Staff Reports/Announcements

* Great Trails State Conference – Ashley Rock-Rice

* Visit NC Travel Guide Editor Visit

* Brand Summit Update

* DCI Immersion Trip

* Ice Fest Weekend – Sponsorship Package, Promotional Ideas

* Next Mountain Mornings is Tuesday November 19th at MV Pavilion

* Next TDA Board meeting is December 4, 2024 at Springdale Resort

* Adjournment

11. Ten Minute Media Communication Session

HCTDA Director’s Report September 25, 2024

# August 28, 2024 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – June 26, 2024 & August 15, 2024

7. Finance Reports

* Preliminary June Financial Report – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

* Advertising Agency Advertising Proposal, Contract, & FY 24-25 SOW | VOTE

* Appalachian Heritage Weekend Date Change Request | VOTE

* Ice Sculpture Stroll Event Change & Budget Amendment | VOTE

9. New Business

* Marketing Committee Appointment | VOTE

* Clyde Promotion Grant | VOTE

10. Staff Reports/Announcements

* Mountain Mornings Update – Amie Newsome

* Destinations International Conference – Corrina Ruffieux & Amie Newsome

* Public Relations Update

* Master Plan update

* Brand Summit, September 24, 8:00-11:00am

* Ice Fest Weekend – Sponsorship Package, Promotional Ideas

* Next TDA Board meeting is September 25, 2024

* Adjournment

11. Ten Minute Media Communication Session

HCTDA Directors Report August 28, 2024

# June 26, 2024 HCTDA Board Meeting

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Public Hearing on FY 2024-2025 Budget Ordinance | VOTE

7. Consent Agenda | VOTE

* Request approval of minutes – May 22, 2024 & June 5, 2024

8. Finance Reports

* May Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

9. Old Business

* FY 2023-2024 Budget Amendments #1 and #2 | VOTE

10. New Business

* TDA Board Meeting dates | VOTE

* Committee Meeting dates – Finance, Product Development, Marketing | VOTE

* Elect officers for FY 2024-2026 | VOTE

* Lure contract for Visitor Guide | VOTE

* Greenway Grant discussion – $50,000 match + letter of support | VOTE

* Finance policies | VOTE

* FY 2024-2025 Tourism Promotion & Legacy Grants | VOTE

11. Staff Reports/Announcements

* Advertising RFP Update

* Ice Fest Weekend – Sponsorship Package, Promotional Ideas

* Mountain Mornings Update – Amie Newsome

* Marketing College – Amie Newsome

* PRSA Conference – Ashley Rock-Rice

* Visit NC Smokies Press Trip – Amie & Ashley

* TMP Community Session & Brand Summit

* Next TDA Board meeting is August 28, 2024

* Adjournment

12. Ten Minute Media Communication Session

Executive Director’s Report – Corrina Ruffieux

# June 5, 2024 HCTDA Continued Board Meeting

This Board meeting is a continuation of the May 22, 2024 Board meeting, where the four (4) grant/sponsorship requests from the Canton zip code will be reviewed and voted on for funding.

### Grants | VOTE

* Canton Labor Day Festival Application & Budget

* Canton Merchant Partnership Passport to Canton Application & Budget

* Hive House Commons Weekend Wedding Getaway Application & Budget

* Pioneer Heritage Festival Application & Budget

Director’s Report – Corrina Ruffieux

# May 22, 2024 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Welcome & Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

* Jim Owens – Trout Shortage

* Other

6. Consent Agenda | VOTE

* Request approval of minutes – April 24, 2024

7. Finance Reports

* April Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

9. New Business

* NC 401K Plan Adoption | VOTE

* Budget forum | VOTE

* Crawford interim Scope of Work | VOTE

* Grants | VOTE

* Canton Labor Day Festival Application & Budget

* Maggie Valley Fall Days Application & Budget

* Waynesville Folkmoot International Festival Application & Budget

10. Staff Reports/Announcements

* Grants Update

* Outdoor NC Trail Towns

* Ice Fest Weekend

* Mountain Mornings

* Mission/ Vision/ Pillars

* August Community Session

* Brand Summit

* Next TDA Board meeting is June 26, 2024

* Adjournment

* Board & Team Photos

11. Ten Minute Media Communication Session

HCTDA Directors Report

# April 24, 2024 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – March 27, 2024

7. Finance Reports

* March Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

9. New Business

* NJF Contract Extension for FY 2024-2025 | VOTE

10. Staff Reports/Announcements

* Master Plan Update

* Visiting Journalists

* Grant workshops and deadline

* Professional Development

* Destination Data

* Upcoming Chamber presentation

* Mountain Mornings

11. Ten Minute Media Communication Session

12. Next Board Meeting: May 22, 2024

Executive Director’s Report – Corrina Ruffieux

# March 27, 2024 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chair Jim Owens

2. Introductions – Welcome new Team Members

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Presentation – Destination Master Plan update by Bobby Chappell and Mitch Nichols

7. Consent Agenda | VOTE

* Request approval of minutes – February 28, 2024

8. Finance Reports

* February Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

9. Old Business

* Request for extension of three capital grants from FY 23-24 to FY 24-25 | VOTE

* DWC Alleyway Mural

* Chestnut Mountain Bike Pump Track

* Haywood County Francis Farm Bike Park

10. New Business

* Finance Committee recommends writing off an uncollectable debt | VOTE

* Request to approve Legacy Event Sponsorship program | VOTE

* Guidelines

* Application

* Scoring Rubric

* Request for Payment & Final Evaluation Form

* Request to approve Tourism Promotion Grant improvements | VOTE

* Guidelines

* Application

* Scoring Rubric

* Request for Payment & Final Evaluation Form

11. Staff Reports/Announcements

* FY 2024-2025 Grant Timeline and Workshops

* Lease extension for one year

* Ice Fest Weekend

* Outdoor NC Trail Town Program

* Public Relations Update

* Visit NC Conference

* Next TDA Board meeting is April 24, 2024

* Adjournment

12. Ten Minute Media Communication Session

HCTDA Directors Report 3/27/24

# February 28, 2024 Board Meeting

1. Call to Order – Chair Jim Owens

2. Welcome New Board Member

3. Introductions

4. Adjustment of Agenda

5. Public Comment Session (12 minutes total, limit 3 minutes per person)

6. Board Comments

7. Consent Agenda | VOTE

* Request approval of minutes – January 24, 2024

8. Finance Reports

* January Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

9. Old Business

10. New Business

* Pigeon River Plan contract addendum

* Pigeon River Plan multi-jurisdiction MOU

* Pigeon River Plan Budget amendment

11. Staff Reports/Announcements

* Ashley’s 20-year work anniversary

* Job openings

* FY 2024-2025 Grant Timeline

* NC Smokies Ice Fest Weekend recap

* Master Plan/Branding updates

* 2023 Annual Report

* Next TDA Board meeting is March 27, 2024

* Adjournment

12. Ten Minute Media Communication Session

Executive Director Report – Corrina Ruffieux

# January 24, 2024 Board Meeting

AGENDA

1. Call to Order – Chairman Jim Owens

2. Welcome new Board members

3. Introductions

4. Adjustment of Agenda

5. Public Comment Session (12 minutes total, limit 3 minutes per person)

6. Board Comments

7. Presentation of FY 2022-2023 Audit – Travis Keever, Gould Killian CPA Group

8. Consent Agenda | VOTE

* Request approval of minutes – November 29, 2023

9. Finance Reports

* December Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

10. Old Business

* Second round grants – Vote

* Current Grant Guidelines

* Haywood Historic Farmer’s Market

* Application

* Budget

* Stepping Into Spring

* Application

* Budget

* Canton Merchant’s Partnership

* Application

* Budget

* Product Development Committee Notes 1.19.2024

11. New Business

* 2024 Board Meeting Schedule – Vote

12. Staff Reports/Announcements

* Ice Fest Weekend final announcements, Brand + Master Plan updates, 2024 Visitor Guide

* Next TDA Board meeting is February 28, 2024

* Adjournment

13. Ten Minute Media Communication Session

Executive Director’s Report – Corrina Ruffieux

# November 29, 2023 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chairman Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Presentation of Destination Master Plan – Bobby Chappell, Magellan Strategy Group

7. Consent Agenda | VOTE

* Request approval of minutes – October 25, 2023

8. Finance Reports

* October Financial Reports – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

9. Old Business

10. New Business

* FY 24-25 1% Grant Guidelines | VOTE

* FY 24-25 Grant Timeline | VOTE

* Board Officer Nominations

* Chairman: Jim Owens | VOTE

* Vice Chairman: Mike Huber | VOTE

* Finance Committee Application – Chad King | VOTE

* 2024 Board & Committee Meeting Dates | VOTE

11. Staff Reports/Announcements

* Office Relocation update

* Ice Fest Weekend update

* Next TDA Board meeting is January 24, 2024

* Adjournment

12. Ten Minute Media Communication Session

Executive Director’s Report – Corrina Ruffieux

# November 1, 2023 Board Meeting

### Agenda

1. Call to Order – Chairman Jim Owens

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – September 27, 2023

7. Finance Reports

* Finance Committee Update – Mike Huber

* September Financial Reports – Kristian Owen

* Occupancy Tax & Lodging Data – Corrina Ruffieux

8. Old Business

9. New Business

* Lease Agreement for 91 N. Lakeshore Drive, Lake Junaluska | VOTE

10. Staff Reports/Announcements

* Destination Master Plan update

* Next TDA Board meeting is November 29, 2023

* Adjournment

11. Ten Minute Media Communication Session

Executive Director's Report – Corrina Ruffieux

# September 27, 2023 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chairman Chris Corbin

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – August 23, 2023

7. Finance Reports

* August Financial Report – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

9. New Business

* Approval of Capital Grant Recommendations | VOTE

* Marketing Committee Applications | VOTE

10. Staff Reports/Announcements

* Destination Master Plan update

* NC Smokies Ice Fest Weekend update

* Visitor Guide updates

* Next TDA Board meeting is October 25, 2023

* Adjournment

11. Ten Minute Media Communication Session

Executive Director’s Report – Corrina Ruffieux

# August 23, 2023 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chairman Chris Corbin

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request approval of minutes – June 28, 2023

7. Finance Reports

* June Preliminary Financial Report – Kristian Owen

* Occupancy Tax and Lodging Data – Corrina Ruffieux

8. Old Business

9. New Business

* Visitor Guide Publishing Contract | VOTE

* Town of Canton Grant Extension Request | VOTE

10. Staff Reports/Announcements

* Destination Master Plan update

* NC Smokies Ice Fest Weekend

* Next TDA Board meeting is September 27, 2023

* Adjournment

11. Ten Minute Media Communication Session

Executive Director’s Report – Corrina Ruffieux

# June 28, 2023 HCTDA Board Meeting

### AGENDA

1. Call to Order – Acting Chair Mike Huber

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request Approval of Minutes – May 24, 2023

* Request Approval of Minutes – May 31, 2023

7. Finance Reports – David Francis

* May Financial Report – Kristian Owen

* 3% & 1% Occupancy Tax Report

* Year-End Budget Amendments | VOTE

8. Old Business

* Public Hearing on FY 2023-2024 Budget Ordinance | VOTE

9. New Business

* Agency Contracts | VOTE

* Crawford (AOR)

* MMGY/NJF (PR)

* Pineapple Public Relations

10. Staff Reports/Announcements

* Next TDA Board Meeting – August 23, 2023

* Adjournment

11. Ten Minute Media Communication Session

Executive Director’s Report – Corrina Ruffieux

# May 24, 2023 HCTDA Board Meeting

### AGENDA

1. Call to Order – Chairman Chris Corbin

2. Introductions

3. Adjustment of Agenda

4. Public Comment Session (12 minutes total, limit 3 minutes per person)

5. Board Comments

6. Consent Agenda | VOTE

* Request Approval of Minutes – April 26, 2023

7. Finance Reports – David Francis

* March Financial Report – Kristian Owen

* 3% & 1% Occupancy Tax Report

8. Old Business

* Discussion/Approval of 1% & 3% Grant Applications | VOTE

9. New Business

* Presentation of Proposed FY 2023-2024 Budget | VOTE

10. Staff Reports/Announcements

* Public Hearing/Special Board Meeting – May 31, 2023

* Next Regular Board Meeting – June 28, 2023

* Adjournment

11. Ten Minute Media Communication Session